Kula Community Association

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Kula Community Association��

Board Meeting Minutes��

September 5, 2002

Call to Order

The meeting was called to order by Elliott Krash at 5:30 p.m. at the Kula Elementary School.

Attendees

Members present: Hari Ajmani, Frank Catanzaro, Dave Jenkins, Alan Kaufman, Elliott Krash, Dick Mayer, Karolyn Mossman, Verna Nahulu, Mitch Silver, Steve Sutrov and John Wilson.

Members excused: Gina Flammer,

Members absent: Marjorie Hill, Terry McBarnet, Ron Nagata,

Guests: Anthony Arakaki, Kula Resident

Treasurer's Report

The Treasurer's report submitted by John Wilson showed the balance of $1902.59 on January 1, 2002. With year to date income of $3623.14 ($0.94 interest income, $35.20 refreshments, �$528.00 tee shirts, $1704.00 caps, $270.00 donations, $1010.00 dues, and $75.00 deposit refund) and year to date expenses of $2236.97 ($125.00 mail permit, $32.00 P.O. box, $0.00 tee shirts, $829.41 caps, $125.00 HSAC Conference, $0.00 Akaku, $330.98 administrative expense, $75.00 community center deposit, $78.90 refreshments, and $640.68 newsletter), the July 11 balance is $3288.76. The Treasurer's report was filed, subject to audit.

John reported that, pursuant to a new state law that went into effect in July, the Association must stamp the final, official set of minutes with a KCA seal. He had the seal made at a cost of approximately $30 and requested reimbursement. On a motion by Alan, seconded by Dick, the Board voted to reimburse John for his payment for the seal.

There was discussion on the sale of �special memberships� - $20 for a membership and a gift (cap, tee, or CD). Dick made a motion, seconded by Verna, that we offer such memberships. John raised the issue of tax payment, the number of votes for the �special membership�, and need to conform to our bylaws. Following further discussion, the motion to table was unanimously approved.

Secretary's Report

The secretary's report of the August Board Meeting was reviewed. There were no corrections and the minutes were approved as submitted by Gina Flammer and Elliott Krash for Secretary Verna Nahulu.

Communications

Communications were listed on the agenda and copies of available items were circulated.

Committee Reports

Communications: Mitchell reported on the excellent response to the KCA�s new �Kula/Maui� logo caps. The first order of 144 has sold out and he has reordered. Alan reported that there are approximately 60-70 tees on hand and they are still being sold by Morihara�s, although that may change as the new store management evaluates their marketing plans. Alan will keep us informed.

There was a suggestion and general agreement that the Board should plan a special recognition for the artist and merchants (Curtis Cost, Morihara�s, Kula Ace, and Sunrise Market) who have helped design and promote the KCA T-shirts and caps. They could be recognized at the November General Membership Meeting and given a cap and/or tee shirt.

Frank suggested we consider packaging shirts and tees together for sale; there was no additional discussion on this proposal. There was also a suggestion by Steve that we consider a Kula item that would be more attractive to women, such as visor caps. These items will be put on the agenda for discussion at a future Board Meeting.

Water: Dick reported on the recent meeting of the Council�s Public Works and Transportation Committee. The Committee heard testimony, discussed, and took action on the proposed Board of Water Supply Rule on Meter Issuance (priority waiting list rule). Although the rule ignores the Upcountry Community Plan priorities for agriculture and Hawaiian Home Lands, the Committee voted unanimously to forward the bill to the full Council where it will likely be approved given the Committee�s vote.

Land Use/Planning: Hari reported on the meeting the Council�s Land Use Committee held in Kula to discuss the rural, agricultural, and open space zoning. There are changes being considered for the current ordinances for ag and rural lands and a new ordinance is being drafted for open space. Currently open space is designated in Community Plans, but there is no ordinance. There was brief discussion on �transfer of development rights� (TDRs); conservation land rights; the need to regularize non -ag uses of ag and rural lands through revision and monitoring of ordinances; and other issues. There was general agreement on the necessity to monitor the progress on the revisions to these ordinances and participate in the process.

Dick updated the Board on the Council Planning Committee�s proposed revisions to the planning process. He expressed concern about the proposal to add a �layer� to the process with the island wide plan that would address cross-district issues such as transportation and utilities.

Hari briefed the group on the ongoing controversy on enforcement of ordinances pertaining to vacation rentals and bed-and-breakfast establishments. He explained that the Council voted recently to reject a resolution that would have established a moratorium on enforcement until the current provisions are reviewed and revised. There was brief discussion on the impact of such establishments in rural and ag neighborhoods and recognition of the need to learn more about the extent of the situation in Kula. On a motion by John, seconded by Dick, the Board approved that the KCA will collect information from residents through email and/or our next bulk mailing. There also was consensus that we should focus on this issue at an upcoming General Meeting.

New Business�

�� Election Forums: Dick Mayer reported on planning for the General Election Forum on October 17. He has worked out a schedule that includes all contested races in which Kula residents will vote, with the exception of the gubernatorial races (1-Mayor, 8-Ccouncil, 1-Board of Education, 1- House District. He asked for suggestions on whether to include non-Kula races. Verna proposed including the Governor�s race because we will be voting for them. Frank suggested scheduling time for the candidates and the audience to �hui-up�. Alan and Hari expressed interest in allotting more time for the Mayor�s race. The group approved a motion by Steve, seconded by Verna, to contact the gubernatorial candidates to determine their interest. During discussion the Board authorized Dick and his committee to make the final decision based on logistics, additional input, and their judgment.

�� The following volunteered to be moderators and serve on the committee to develop the questions and resolve details: Alan, Dick, Hari, John, Karolyn, Mitch, and Verna. John asked for help with the time keeper role and Elliott asked him to draft helpers beforehand or at the meeting. Mitchell offered to send a pre-forum notice to all members who have given us their email addresses.

�� Dick thanked everyone for their work on the Primary Election Forum. Mention was made of the positive press coverage and editorial about the forum.��

�� Fire Department Planning Forum: Elliott shared the Fire Department�s invitation to participate in a planning forum to help the Department develop its long range plan. The forum is scheduled for September 16 from 9 am to 1 pm at the Makena Prince hotel in the Haleakala Room. Frank and Steve offered to represent the KCA. The forum participants will be asked to share their views on several areas relating to the Fire Department�s goals and performance. The Board discussed these issues so that our representative(s) could share KCA�s views.

� Community Priorities - What�s Important

o Coordination with ambulance service to better cover emergencies - e.g. co-location of facilities and other resource sharing

o Enforcement of existing regulations - e.g. issuing of citations for overgrown brush especially during drought

o Review of regulations to ensure realistic and attainable - e.g. some current regulations require costly, unnecessarily burdensome infrastructure and other modifications for small business in rural or ag areas

� Expectations - Level of Service, Behavior of Personnel

o Visibility in Community - e.g. �need local FD staff to be pro active, involved in community functions in immediate area; visits to schools, clubs, meetings\

o Official FD auto/SUV - e.g. for mobility and rapid first response to places difficult for truck accessibility

� Concerns (NR) and Positives (NR)��

� Other - Education is essential to prevention

�� Membership, Recruitment, & Nominations Committee: �The Board voted unanimously to approve a motion by Alan, seconded by Verna, to elect Anthony Arakaki to the Board. Anthony briefly shared with the Board his interest in Upcountry water and development issues. Elliott thanked Alan for his successful �recruitment�.

�� She then requested volunteers to serve on the nomination committee to develop the slate of directors and officers for 2003. Alan, Karolyn, Mitch, and Terry volunteered (or were commandeered) to serve. They were thanked in advance for the work they will be doing.

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�� November General Meeting: Elliott asked for suggestions for the program at the next General Meeting, and the group suggested the following:

� Open space, ag and rural zoning ordinances

� Vacation rentals

� New mayor and other new elected officials

� Long range planning (directors, process revisions, Council Planning Committee)

� Department of Transportation, Maui District (F. Cajigal)

� Special Recognitions: Cost, Morihara, Kula Ace (see above Committee Report - Communications)

� Special Reports: Kula Community Center Plans (Steve); Gateball Club (Ray Terada); Keokea HHL

�� Following discussion, the Board decided to offer an informational program on all aspects of the vacation rentals issue. Hari offered to coordinate preliminary planning in Elliott�s absence. Also, on a motion by Dick, seconded by John, the Board voted unanimously to send a bulk mailing in January to generate membership dues and inform the community about vacation rentals, proposed changes in the planning process, proposed amendments to zoning ordinances, and other issues important to Kula.

Adjournment

The meeting was adjourned at 7:15.

�� ________________________________

�� Verna Nahulu, Secretary

�� ________________________________

�� Elliott Krash, President��